Privacy policy

Effective Date: July 11, 2026


North Texas All Stars ("the Club," "we," "our," or "us") respects your privacy and is committed to protecting the personal information of our members, prospective members, and their families. This Privacy Policy explains how information is collected, used, shared, and protected when you visit our website, register for programs, or interact with our Club.


Our website utilizes TeamSnap One to help manage registrations, memberships, team communications, scheduling, and online payments. Information submitted through TeamSnap One may also be subject to TeamSnap's Privacy Policy and Terms of Service.


By using our website, you agree to the practices described in this Privacy Policy.


Information We Collect

We and our service providers may collect information that you voluntarily provide when you:


  • Submit a contact or inquiry form
  • Register for tryouts, clinics, camps, memberships, or other events
  • Complete required participation forms
  • Subscribe to newsletters or club updates
  • Communicate with us by email or through our website


Depending on the services you use, we may collect information including:


  • Parent or guardian name
  • Participant name
  • Email address
  • Phone number
  • Mailing address
  • Date of birth or age
  • Skating level or experience
  • Emergency contact information
  • Medical or allergy information that you voluntarily provide for participation
  • Any additional information necessary to administer Club programs

Payment Processing


Online payments made through our website are securely processed through TeamSnap One and its authorized payment processing partners.


North Texas All Stars does not receive or store complete credit or debit card information. Payment information is securely processed by third-party payment providers in accordance with applicable payment security standards.


Automatically Collected Information


Our website and third-party service providers may automatically collect certain non-personal information, including:


  • IP address
  • Browser type
  • Device information
  • Operating system
  • Pages visited
  • Date and time of visits
  • Referring websites
  • Website usage statistics


This information helps improve website performance, security, and user experience.


Cookies and Similar Technologies


Our website and third-party services, including TeamSnap One, may use cookies and similar technologies to:


  • Improve website functionality
  • Remember user preferences
  • Analyze website traffic
  • Enhance the overall user experience


You may choose to disable cookies through your browser settings; however, some features of the website may not function as intended.


How We Use Your Information


We use information to:


  • Respond to inquiries
  • Process registrations and memberships
  • Administer tryouts, clinics, camps, and other Club programs
  • Manage team rosters, scheduling, and communications
  • Process payments
  • Communicate important Club news and event updates
  • Improve our website and services
  • Maintain participant safety
  • Comply with applicable legal obligations

Medical and Emergency Information


If you voluntarily provide medical information, allergy information, emergency contacts, or similar information during registration, it will be used solely to help ensure participant safety during practices, clinics, competitions, camps, and other Club activities.


Access to this information is limited to authorized Club personnel and coaches who require it to perform their responsibilities.


Photography and Media


Photographs and videos may be taken during practices, competitions, clinics, camps, exhibitions, and other Club activities.


These images may be used on our website, social media platforms, newsletters, promotional materials, or other Club publications to highlight our programs and achievements.


Parents or guardians who prefer that their child not appear in promotional materials should notify the Club in writing. We will make reasonable efforts to honor such requests whenever practical.


How We Share Information


We do not sell, rent, or trade your personal information.


We may share information only when necessary to:


  • Operate Club programs and events
  • Process registrations and payments
  • Manage communications and scheduling
  • Maintain website functionality
  • Comply with legal requirements
  • Protect the safety, rights, or property of our members, volunteers, coaches, or the Club


We may share information with trusted service providers, including TeamSnap One and other vendors who assist with website hosting, payment processing, communications, registration management, and related administrative services. These providers receive only the information necessary to perform their services.


Third-Party Services


North Texas All Stars utilizes TeamSnap One to manage various aspects of Club operations, including registrations, memberships, scheduling, communications, rosters, and online payments.


Information submitted through TeamSnap One may also be governed by TeamSnap's own Privacy Policy and Terms of Service. We encourage you to review those policies before submitting personal information through the platform.


Our website may also contain links to third-party websites or social media platforms. We are not responsible for the privacy practices or content of those external sites.


Children's Privacy


North Texas All Stars serves youth athletes. Personal information regarding minors is collected only for purposes related to participation in Club activities and is intended to be provided by or with the knowledge and consent of a parent or legal guardian.


If you believe information has been submitted without appropriate parental authorization, please contact us so that we may promptly address the situation.


Data Security


We take reasonable administrative, technical, and organizational measures to protect the information entrusted to us.


Although we strive to safeguard your information, no method of electronic transmission or storage can be guaranteed to be completely

secure. Accordingly, we cannot guarantee absolute security.


Data Retention


We retain personal information only for as long as necessary to:


  • Administer Club programs
  • Maintain membership records
  • Meet legal, accounting, and financial obligations
  • Resolve disputes
  • Enforce Club policies


When information is no longer required, we take reasonable steps to securely dispose of or delete it.


Your Privacy Choices


You may request to:


  • Access the personal information we maintain about you
  • Correct inaccurate information
  • Request deletion of your personal information where appropriate
  • Opt out of receiving non-essential communications


Some information maintained through TeamSnap One may need to be updated directly through your TeamSnap account.


Electronic Forms and Signatures


By submitting registration forms, waivers, or other documents electronically, you certify that the information provided is accurate to the best of your knowledge. Electronic submissions and signatures are intended to have the same force and effect as handwritten signatures where permitted by applicable law.


Changes to This Privacy Policy


We may update this Privacy Policy periodically to reflect changes in our practices, technology, or legal requirements.


Any updates will be posted on this page with a revised Effective Date. Continued use of our website after changes have been posted constitutes acceptance of the updated Privacy Policy.


Contact Us


If you have questions about this Privacy Policy or how North Texas All Stars handles personal information, please contact us.


North Texas All Stars
Email: [Insert Club Email]

Phone: [Insert Club Phone Number]


Questions regarding TeamSnap's privacy practices should be directed to TeamSnap through its official website and support resources.